Compliance without the paperwork overload
With Trace For Good, centralize every document in one place and keep compliance under control. Streamline workflows, automate document collection, and secure supporting evidence for greater reliability and efficiency.
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Why automate document management?
Automating document management addresses a simple reality: supply chains generate more and more documents, and manual handling no longer scales.
Without centralized organization, teams lose time, suppliers are contacted repeatedly, and evidence can be hard to find when authorities request it.
Centralizing documents brings rigor to a process that often lacks it and prevents these issues before they happen.
- It saves significant time
A single source of truth eliminates duplicates and repeated supplier requests for the same document. All teams access up-to-date files, with no confusion or fragmentation. - It secures documents and evidence
Audits, scope certificates, transaction certificates, invoices, attestations… Everything is collected, verified, and archived in a structured way. The risk of loss, errors, or outdated versions drops dramatically. - In case of inspection, proof is instantly available
Because information is centralized and well-organized, you can respond quickly to authority requests without last-minute scrambling or manual reconstruction of files. - Automation connects document data to your operations
Key information extracted from each supporting document can be linked to a product, supplier, material, or production site. You retrieve data using the most relevant key for your needs and gain a clearer view of your full supply chain.Ultimately, automating document management means working with evidence that is reliable, accessible, and under control, so you can confidently meet rising compliance demands.
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How to master document management
Identify all required documents
List the documents essential to compliance and internal monitoring: scope certificates, transaction certificates, social audits, invoices, contracts, and other attestations.
Assess their importance by ranking them by priority, risk level, and frequency of use to know where to focus first.
Bring all your evidence into one place
Gather all documents in a single shared repository used by every relevant team, ensuring consistency and visibility.
Define your own standards for indexing, naming, and archiving so information is structured uniformly and easy to retrieve.
Streamline supplier document collection
Provide suppliers with a secure, intuitive collaborative space to upload expected documents; no more scattered emails or lost attachments.
Reduce manual follow-ups by setting automated reminders and guiding suppliers on what to provide and in which formats.
Verify documents with AI
Upload documents into an automatic data-extraction system to read, structure, and validate the information quickly.
Compare extracted data against internal criteria, regulatory requirements, or quality standards to detect inconsistencies or gaps immediately.
Stay ahead of deadlines through automation
Set automatic alerts to prevent expired documents or missing certificates.
Track the full lifecycle of each document, from upload to renewal.
Ensure continuous compliance by automating renewal requests for critical documents on a recurring basis.
Key features for document management
Useful ressources for document management
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Our partnerships
relating to document management
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FAQ
How does Trace For Good help me anticipate deadlines and avoid expired documents?
You can configure alerts for every document type (certificates, audits, contracts, etc.). As an expiration date approaches, the platform notifies you and can automatically trigger renewal requests to the relevant suppliers. This keeps compliance under control over time without relying on manual tracking.
How does Trace For Good make it easier to collect documents from my suppliers?
The platform provides a secure collaborative space where suppliers upload the required documents directly. This drastically reduces email back-and-forth, guides partners on what to submit, and allows you to set automated reminders if something is missing or late. The result: less friction, fewer manual re-entries, and more visibility for everyone.
How does the platform help in case of an inspection or authority request?
Because evidence is centralized, indexed, and linked to your products and suppliers, you can retrieve the right documents in a few clicks: certificates, audits, invoices, renewal histories, and more. You avoid last-minute searching, manual escalation, and incomplete files, significantly reducing compliance risk.
How is AI used to verify documents?
Documents are ingested into an automatic data-extraction engine that reads and structures key information. This data is then compared against your internal criteria, regulatory requirements, and quality standards. It quickly flags inconsistencies, missing information, or non-compliant documents, without requiring manual review of every file.
What types of documents can I manage with Trace For Good’s platform?
You can centralize all documents required for compliance and internal management: scope and transaction certificates, social audits, invoices, contracts, attestations, administrative documents, and more. Each file is indexed according to your own standards (product, supplier, material, production site, etc.) so it can be easily retrieved and used.